![](\"https://downloads.intercomcdn.com/i/o/876673999/350c3089266530fe682c4c56/image.png?expires=1772198100&signature=ab76189838838cd8c11a64d1766d3b114b1acc4aa59d05cf9dc8905a0cb174aa&req=fCchEM59lIhWFb4f3HP0gM7eNSLU%2FRH2ggEmRXNcr53p8X%2Fe1xtrPmjAiIt8%0A1NQ%3D%0A\")
You might run into instances where you want to adjust specific meeting details without creating a whole new Scheduling Link, or share times manually to let someone know when you're available to meet.
By personalizing and sharing times from your links, you can create a customized experience for your attendees via a link that isn't added to your main booking page or saved in your Scheduling Links interface.
There are several reasons you might choose to personalize and share a custom link:
You might want to limit (or expand) the time range when someone can book
You might want to include another co-organizer for that instance only
You may want to only share times or add some text to make the experience \"friendlier\" for your attendees
You may want to customize the link and title to personalize the meeting
You may not want to share your main Scheduling Link for privacy reasons
By personalizing your links and/or sharing times, you can ensure that your attendees get a really tailored, customized booking experience.
You can personalize and share times from any existing link, including Team Links that you are listed as a co-organizer on. Simply click the ... from any Scheduling Link card and select Personalize & share.
This will open up the form for personalizing your link and sharing times:
![](\"https://downloads.intercomcdn.com/i/o/876674511/ccf25ea870129c17112dd557/image.png?expires=1772198100&signature=080863b171db82f294cc19dbcdc0fcc9392f0f6a8fcaedbbd8d28b7a3786a161&req=fCchEM56mIBeFb4f3HP0gKBB4byLDIFzQNK1qMB40WLPL67gSMGdPQ9uI%2Fq2%0AEkI%3D%0A\")
From here, you can select Personalize to customize the scheduling link to the needs of your meeting:
![](\"https://downloads.intercomcdn.com/i/o/876675886/402c026d406e37a4ccd7ccdf/image.png?expires=1772198100&signature=8739ee0734d61e70353504a0fd4f07faa1f8ffeaf9e8ce9ecbf2420eb502ed2b&req=fCchEM57lYlZFb4f3HP0gMRQY5KPQgiYRpmNCTjXrsM2icI9sw7Hqti0BXKD%0Asks%3D%0A\")
Here's a short rundown of the fields you can edit and access in the Personalize link form shown above:
Invitee email: enter in the email of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page.
Invitee name: enter in the name of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page.
Booking page title: customize the title of the booking page that will show when the attendee visits the page.
Meeting title: customize the title of meetings that will be created from the custom link.
Organizers / Hours: add or remove other organizers to check availability from and invite to the meeting, as well as set their and your hours.
Priority: select the priority of the link to open up more or less availability based on your priorities set in Reclaim.
Durations: add or remove durations and change which duration to show by default.
Earliest time: set how soon attendees can book meetings.
Latest time: set how far out attendees can book meetings.
Buffers: choose whether you want to have Travel and Decompression Time enabled; this impacts the availability shown on the link.
URL: customize the URL for the one-off link.
Locations: set one or more locations for the booking page that your attendees can choose from.
Reminder: choose whether or not to send a reminder email ahead of the meeting start time, and customize the reminder text.
Once you've customized everything you want in your one-off link, you can select Copy link to preview it, and you can also edit it from that URL. Edits made to one-off links will never apply to the original scheduling link, so feel free to edit one-off links as much as you want.
Note: make sure to save the URL if you plan to edit this custom one-off link later, as it won't appear in your list of Scheduling Links. You can still edit and use the link by accessing it from its URL as a logged-in user for up to 30 days from creation, after which it will expire and no longer work.
Sometimes you may want to share a link directly with someone, and sometimes you may want to just share a few times so that you can guide attendees to pick a particular time, or so that you don't come off as \"rude\" for sending just a link.
For any existing or one-off link, you can share times from up to 5 different dates and paste it into email, chat, or any other forum.
To do this, start by selecting the Personalize & share option under the ... on any Scheduling Link. You will see this window appear:
![](\"https://downloads.intercomcdn.com/i/o/876699208/fcf6defbcebdb98fc62c43e7/image.png?expires=1772198100&signature=17642f2a1df0cf253d4d0447e49330281ee697168711a0ddbb4aa9d0f47ef639&req=fCchEMB3n4FXFb4f3HP0gERkWVJlw65xs6aeM7uAXdvw%2FjpTTIEIQag%2Fgx17%0A2yc%3D%0A\")
From here, select the dates that you want to share times from. You can always deselect dates or select new ones until you find the right ones for your meeting:
![](\"https://downloads.intercomcdn.com/i/o/876699424/806aae2edf0da4930821b933/image.png?expires=1772198100&signature=ba5f9eb334b89e381e013555d2d35dc7eb662ab5b390708486a5e57f7409c990&req=fCchEMB3mYNbFb4f3HP0gPExLA0MO8CVdmY5LCQ9JzfJfqMP1QEmz%2Bwh7csl%0AgT0%3D%0A\")
Then, you can select the times you want to share with someone by simply clicking on them under each date:
![](\"https://downloads.intercomcdn.com/i/o/876699635/50d4ad7a82534281585502a1/image.png?expires=1772198100&signature=82c79b555574d1cae3c42084ffc09f7296c6c2beb42ad52e2b188e42cf2815cc&req=fCchEMB3m4JaFb4f3HP0gEwlnmYhtrmIHlBB8Ncrwvf4tvIpSlOHUSICvZ2w%0Arbc%3D%0A\")
Once you're happy with the times you've selected, click Preview to be taken to the last step, where you can choose how you'd like to share your times:
![](\"https://downloads.intercomcdn.com/i/o/876700415/af76b76bda387cdc468c2aa5/image.png?expires=1772198100&signature=d2c0d0932ef1853afe8ad536782a6a65269f56efd69803305d1121897517e0c9&req=fCchEcl%2BmYBaFb4f3HP0gD%2F8ZcZMrKWLUjwundnv7xfrajH%2F9GtHPR7BtoJx%0Ah%2BA%3D%0A\")
The Copy as option allows you to decide how you'd like to share the times:
Buttons: times are shown as HTML buttons, which will render in most email clients and will show links if HTML buttons aren't supported. These links will take the attendee directly to the time in the booking page.
Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time.
Text: times are shown in plain text, which can be pasted anywhere.
Include links: if selected, each time will be hyperlinked to the booking page to make it easy for people to book.
Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time. Note: if you don't select Include links with this option selected, Reclaim will automatically collapse contiguous ranges as shown below.
![](\"https://downloads.intercomcdn.com/i/o/876700037/331d34aa5772fcdcf5667eae/image.png?expires=1772198100&signature=71ba618262ffbf87b42df446974ac0928e62ad92bb1ae1f7a19ad453a177bd3c&req=fCchEcl%2BnYJYFb4f3HP0gH3%2FSTbYGJlfYamfV2IgfEDK%2BSmjipv%2BZ%2B0fmnU8%0ADNo%3D%0A\")
You can also customize the template that is shown above to add your friendly text of choice. Reclaim will remember the last edit you made to the template, so you don't have to edit this every time if you usually use the same phrase when sharing your times. Click Edit in the top right corner of the preview area to change the template:
![](\"https://downloads.intercomcdn.com/i/o/876700616/03cd60b94f25ec2362df0f0f/image.png?expires=1772198100&signature=5da7245dacca6be7026695dc6906a344d8c0f0091e47c59dc22dc8b49b4b4d0b&req=fCchEcl%2Bm4BZFb4f3HP0gJejUI9Bn8q7B8y6Qws1c2J9yZqFk7fglG1SSIMV%0AGP0%3D%0A\")
As shown above, you can use template variables to include things like the default duration of the meeting, a link to the booking page, the times you're sharing, as well as the timezone you want the times to be in. Once you're ready, select Copy times and you can then paste these anywhere you want:
![](\"https://downloads.intercomcdn.com/i/o/876691966/32e7dde9a70ecda06ad2f6c6/image.png?expires=1772198100&signature=5474daced6d43c55b36f4fa61d567a1af2d26a746aa9ac7c8485c226ef921953&req=fCchEMB%2FlIdZFb4f3HP0gD5mPjUBsSIItyTf2N2qwZhGDlHPKOrY7F8Zurbn%0AFIg%3D%0A\")
You can also access this experience directly from Google Calendar or Gmail with the free Reclaim add-on. Learn more about using Scheduling Links with the Google Workspace add-on here.
You can also access this experience directly from Raycast with the free Reclaim Raycast extension.
","show_preview":true,"thumbnail":null,"shortcut":[],"shortcut_mac":[],"shortcut_win":[],"hotkey_mac":"","hotkey_win":"","explanation":"You might run into instances where you want to adjust specific meeting details without creating a whole new Scheduling Link, or share times manually to let someone know when you're available to meet. \nBy personalizing and sharing times from your links, you can create a customized experience for your attendees via a link that isn't added to your main booking page or saved in your Scheduling Links interface. \nWhy send a personalized one-off link? There are several reasons you might choose to personalize and share a custom link: You might want to limit (or expand) the time range when someone can book You might want to include another co-organizer for that instance only You may want to only share times or add some text to make the experience \"friendlier\" for your attendees You may want to customize the link and title to personalize the meeting You may not want to share your main Scheduling Link for privacy reasons By personalizing your links and/or sharing times, you can ensure that your attendees get a really tailored, customized booking experience. \nHow to start personalizing your links You can personalize and share times from any existing link, including Team Links that you are listed as a co-organizer on. Simply click the ... from any Scheduling Link card and select Personalize & share . \n \nThis will open up the form for personalizing your link and sharing times: \n \nFrom here, you can select Personalize to customize the scheduling link to the needs of your meeting: \n \nHere's a short rundown of the fields you can edit and access in the Personalize link form shown above: \nDetails Invitee email: enter in the email of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page. Invitee name: enter in the name of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page. Booking page title: customize the title of the booking page that will show when the attendee visits the page. Meeting title: customize the title of meetings that will be created from the custom link. Organizers / Hours: add or remove other organizers to check availability from and invite to the meeting, as well as set their and your hours. Scheduling Priority: select the priority of the link to open up more or less availability based on your priorities set in Reclaim. Durations: add or remove durations and change which duration to show by default. Earliest time: set how soon attendees can book meetings. Latest time: set how far out attendees can book meetings. Buffers: choose whether you want to have Travel and Decompression Time enabled; this impacts the availability shown on the link. Link options URL: customize the URL for the one-off link. Locations: set one or more locations for the booking page that your attendees can choose from. Reminder: choose whether or not to send a reminder email ahead of the meeting start time, and customize the reminder text. Once you've customized everything you want in your one-off link, you can select Copy link to preview it, and you can also edit it from that URL. Edits made to one-off links will never apply to the original scheduling link, so feel free to edit one-off links as much as you want. \nNote: make sure to save the URL if you plan to edit this custom one-off link later, as it won't appear in your list of Scheduling Links. You can still edit and use the link by accessing it from its URL as a logged-in user for up to 30 days from creation, after which it will expire and no longer work. \nSharing times from Scheduling Links Sometimes you may want to share a link directly with someone, and sometimes you may want to just share a few times so that you can guide attendees to pick a particular time, or so that you don't come off as \"rude\" for sending just a link. \nFor any existing or one-off link, you can share times from up to 5 different dates and paste it into email, chat, or any other forum. \nTo do this, start by selecting the Personalize & share option under the ... on any Scheduling Link. You will see this window appear: \n \nFrom here, select the dates that you want to share times from. You can always deselect dates or select new ones until you find the right ones for your meeting: \n \nThen, you can select the times you want to share with someone by simply clicking on them under each date: \n \nOnce you're happy with the times you've selected, click Preview to be taken to the last step, where you can choose how you'd like to share your times: \n \nThe Copy as option allows you to decide how you'd like to share the times: Buttons: times are shown as HTML buttons, which will render in most email clients and will show links if HTML buttons aren't supported. These links will take the attendee directly to the time in the booking page. Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time. Text: times are shown in plain text, which can be pasted anywhere. Include links: if selected, each time will be hyperlinked to the booking page to make it easy for people to book. Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time. Note: if you don't select Include links with this option selected, Reclaim will automatically collapse contiguous ranges as shown below. \nYou can also customize the template that is shown above to add your friendly text of choice. Reclaim will remember the last edit you made to the template, so you don't have to edit this every time if you usually use the same phrase when sharing your times. Click Edit in the top right corner of the preview area to change the template: \n \nAs shown above, you can use template variables to include things like the default duration of the meeting, a link to the booking page, the times you're sharing, as well as the timezone you want the times to be in. Once you're ready, select Copy times and you can then paste these anywhere you want: \n \nPersonalize and share from Google Calendar and Gmail You can also access this experience directly from Google Calendar or Gmail with the free Reclaim add-on. Learn more about using Scheduling Links with the Google Workspace add-on here. \nPersonalize and share from Raycast You can also access this experience directly from Raycast with the free Reclaim Raycast extension.","heading":"","is_live":true,"id":155224,"category":621,"sort_key":null,"icon":null,"icon_color":null,"image_color":null,"image":null,"celebrate":null,"recommend_sort_key":null,"third_party_id":"7920574","third_party_source":"intercom","integration":{"id":722,"helphub_view_article_button_hidden":false,"audience":{"type":"all_users"}},"training_only":false,"next_steps":[],"show_in_spotlight_search":false,"show_in_helphub_search":true,"copilot_suggest":false,"copilot_cta_label":"","copilot_description":"","copilot_use_verbatim":false,"labels":null,"organization":""},{"archived":false,"text":"Auto-rescheduling settings for Tasks and Habits","arguments":{},"template":{"type":"helpdoc","value":"https://help.reclaim.ai/en/articles/6937489-auto-rescheduling-settings-for-tasks-and-habits","operation":"blank","commandType":"independent","doc_metadata":{}},"tags":[],"generated_tags":{"automated":[]},"availability_rules":[],"availability_expression":{"type":"LITERAL","value":true},"audience":{"type":"all_users"},"recommend_expression":{"type":"LITERAL","value":false},"always_recommend":false,"recommend_rules":[],"confirm":"","detail":null,"content":"By default, Reclaim will assume that you've begun working on a Habit or Task event when it's scheduled. However, some people prefer to only have Habits and Tasks start when they manually start working on them, or to reopen Tasks automatically if they haven't confirmed that they've finished work on them.
This help doc will explain how to fine-tune your settings so that you can fit Reclaim's workflow for Tasks and Habits to your liking.
In your Reclaim Settings, you can opt to decide whether you want Tasks and Habits to start when they're scheduled (default) or whether you want to start them manually by using the Start action:
![](\"https://downloads.intercomcdn.com/i/o/1080222313/9abf3c0d5331fb934d26038d/image.png?expires=1772198100&signature=d503b5f100aaf8e91c2a2ca7289a04e8aa08998e919ba4eb791f825222eff730&req=dSAvFst8n4JeWvMW1HO4za1lWUNa4i8NHZ868O8YZ13xtN%2FlmfXvozRdCKGg%0A4Lid%0A\")
If you select Start Habits & Tasks when scheduled, then Reclaim will automatically start burning down time on a Habit or Task event when it's scheduled and mark it complete once the event is over. You can still reschedule it by deleting the event from the calendar or using the Reschedule action, but you will have to do so manually.
![](\"https://downloads.intercomcdn.com/i/o/1080222909/5bf40053ef0101e74fc424bf/image.png?expires=1772198100&signature=c8694fa6980fbe86090d8cb721d02198326d1a2c30b02bbd636e15d9638212cb&req=dSAvFst8n4hfUPMW1HO4zX033%2FGv5awu7F3zUxr%2BW75aGjXCtPb%2Fqj9BTce0%0Axj9T%0A\")
If you select Start Habits & Tasks manually, Reclaim will consider a Task or Habit event as not started throughout its duration until you manually hit Start. So for example, if an event is scheduled for a Habit from 1pm to 2pm, and at 1:30pm you hit Start, it will move the start time for the event to 1:30pm. If you do not hit Start, then once the event ends it will reschedule automatically to the next best time later in the day.
We originally built Reclaim with the intention of assuming Task and Habit work has begun once it's scheduled. But we recognize that some people have different workflows, and it's not always possible to keep an eye on your schedule throughout the day, which can make it easy to lose track of the stuff you didn't get done.
If you prefer to deal with rescheduling and \"correcting the record\" for Tasks and Habits after the fact – e.g., rescheduling a Task event that's in the past that you didn't do – then we recommend sticking with the default option. If you prefer to always have a \"true\" record of what you've done in the past by manually controlling when Habits and Tasks start, switch to the manual option.
Reclaim gives you options for how you want to resolve Tasks that are in the ‘Done scheduling’ state. You can learn more about how Reclaim organizes Tasks in the Task Filters help doc.
Set Tasks that are done scheduling to automatically reopen (reschedules the original time back onto your calendar) or close (mark as done) after a fixed number of days.
Note: if you have chosen to use the \"Start Habits & Tasks manually\" option, you will not see these settings.
By default, Tasks that are done scheduling are considered ‘open’ until you either manually add more time to the Task, or mark it as done. In other words — Reclaim has finished scheduling the time you said you needed to complete it, but is waiting for you to confirm if it got done or not.
For a more automated workflow, you can also set Tasks that are done scheduling to auto-reopen or auto-close, after a fixed number of days. You can access this via your Settings.
Set your preferences for what you want Reclaim to do with Tasks that are done scheduling:
You can manually add time to a Task so that it gets back on the calendar, or manually mark it done.
If you don't do either, the Task remains in Done scheduling state.
Reclaim reopens Task after set amount of days in Done scheduling state, and automatically reschedules the entire original Task time back onto your calendar.
For example: if a 3hr Task is done scheduling, but you don’t mark it as done in your set waiting period – Reclaim will automatically reopen the Task and block a new 3hrs for the event back onto your calendar.
Reclaim closes Task after set amount of days in Done scheduling state, and automatically marks it as done.
If you select an automated setting – specify how many days you want Reclaim to wait before completing the action after Tasks are done scheduling.
Note: Automated settings will apply to both existing and future Tasks that are in the Done Scheduling state.
Currently Reclaim only has full support for Google Calendar and Outlook Calendar.
However, you can import Apple iCloud, and other external calendars into Google or Outlook and then use the Calendar Sync or Connected Calendar features ensure that Reclaim is aware of your events on those other calendars and schedules Habits, Tasks, and Smart Meetings around them.
🚨 Note: There are some known issues around significant delays between iCloud calendar and Google/Outlook Calendar. It can take hours or days in some cases for changes between Google/Outlook Calendar and iCloud calendars to fully synchronize. Reclaim unfortunately has no control over these issues. 🚨
Make sure the calendar you want to connect is shared with your Google or Outlook account that you are using to for Reclaim.
Here are resources to share common calendars with your Google Calendar:
And here is a guide on how to share an iCloud calendar with your Outlook account:
Once you've connected your shared calendar, you can make Reclaim aware of it in two different ways:
You can have the source events copied to the primary calendar of your main account in Reclaim using Calendar Sync with your shared calendar.
You can simply make Reclaim aware of this new imported calendar by identifying it as a Connected Calendar.
Calendar Sync and Connected Calendars are both powerful features that allow you to merge your availability via Reclaim. However, they serve a different set of use cases. Here's a bit more about how they work and why you'd use one over the other.
You should use Calendar Sync when you're trying to block events across calendars and prevent others from overbooking you when they view your calendar availability. Calendar Sync will actually create synced copies of events across calendars, and keep those copies up to date when things change.
![](\"https://downloads.intercomcdn.com/i/o/303296815/676129e8b3db704e0e190399/PersonalSyncOnTravelOff.gif?expires=1772198100&signature=2aa0ac883059ae6740869977dcd1c252e945d36f0f38758c7644f146c6b2c502&req=dyAkFMB4lYBaFb4f3HP0gJgBIyedFdEmSuQ07cLSMxU3m%2Fg3xj%2BQIUn5t%2BJh%0A3Ms%3D%0A\")
For example, if someone uses the \"Find a Time\" feature in Google Calendar to find time with you on your work calendar, Calendar Sync can automatically keep your personal calendar events blocked on that calendar to prevent them from booking over personal events – even if they don't have access to your personal calendar or have it shared with them.
Calendar Sync is also super useful if you're managing multiple calendars across clients, side gigs, or other kinds of scenarios where you're dealing with calendars that don't talk to one another.
You should use Connected Calendars when you want Reclaim to consider events across multiple calendars (i.e., for scheduling Habits, Tasks, Smart 1:1s and other Reclaim-managed events) but you don't care about blocking events across calendars for the purposes of others booking time with you outside of Reclaim.
For example, you might select your personal calendar as a Connected Calendar so your Tasks and Habits get booked around both your work and personal time, but that won't stop folks from creating events on your work calendar during an event on your personal calendar, unless you also sync those events to your work calendar using Calendar Sync.
The short of it is this: if you care about being overbooked by others who try to find time with you directly via your calendar, use Calendar Sync. If you don't care about being overbooked, and you just want Reclaim to consider your availability across multiple schedules, use Connected Calendars.
","show_preview":true,"thumbnail":null,"shortcut":[],"shortcut_mac":[],"shortcut_win":[],"hotkey_mac":"","hotkey_win":"","explanation":"Calendar Sync and Connected Calendars are both powerful features that allow you to merge your availability via Reclaim. However, they serve a different set of use cases. Here's a bit more about how they work and why you'd use one over the other. \nWhen to use Calendar Sync You should use Calendar Sync when you're trying to block events across calendars and prevent others from overbooking you when they view your calendar availability. Calendar Sync will actually create synced copies of events across calendars, and keep those copies up to date when things change. \n For example, if someone uses the \"Find a Time\" feature in Google Calendar to find time with you on your work calendar, Calendar Sync can automatically keep your personal calendar events blocked on that calendar to prevent them from booking over personal events – even if they don't have access to your personal calendar or have it shared with them. \nCalendar Sync is also super useful if you're managing multiple calendars across clients, side gigs, or other kinds of scenarios where you're dealing with calendars that don't talk to one another. \nWhen to use Connected Calendars You should use Connected Calendars when you want Reclaim to consider events across multiple calendars (i.e., for scheduling Habits, Tasks, Smart 1:1s and other Reclaim-managed events) but you don't care about blocking events across calendars for the purposes of others booking time with you outside of Reclaim. \nFor example, you might select your personal calendar as a Connected Calendar so your Tasks and Habits get booked around both your work and personal time, but that won't stop folks from creating events on your work calendar during an event on your personal calendar, unless you also sync those events to your work calendar using Calendar Sync. \nThe short of it is this: if you care about being overbooked by others who try to find time with you directly via your calendar, use Calendar Sync. If you don't care about being overbooked, and you just want Reclaim to consider your availability across multiple schedules, use Connected Calendars.","heading":"","is_live":true,"id":155258,"category":621,"sort_key":null,"icon":null,"icon_color":null,"image_color":null,"image":null,"celebrate":null,"recommend_sort_key":null,"third_party_id":"6516309","third_party_source":"intercom","integration":{"id":722,"helphub_view_article_button_hidden":false,"audience":{"type":"all_users"}},"training_only":false,"next_steps":[],"show_in_spotlight_search":false,"show_in_helphub_search":true,"copilot_suggest":false,"copilot_cta_label":"","copilot_description":"","copilot_use_verbatim":false,"labels":null,"organization":""}],"widget":"helphub","show_expression":{"type":"LITERAL","value":true},"name":"Recommendation 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and sharing one-off links and times from Scheduling Links","arguments":{},"template":{"type":"helpdoc","value":"https://help.reclaim.ai/en/articles/7920574-personalizing-and-sharing-one-off-links-and-times-from-scheduling-links","operation":"blank","commandType":"independent","doc_metadata":{}},"tags":[],"availability_rules":[],"availability_expression":{"type":"LITERAL","value":true},"audience":{"type":"all_users"},"recommend_expression":{"type":"LITERAL","value":false},"always_recommend":false,"recommend_rules":[],"confirm":"","detail":null,"content":"You might run into instances where you want to adjust specific meeting details without creating a whole new Scheduling Link, or share times manually to let someone know when you're available to meet.
By personalizing and sharing times from your links, you can create a customized experience for your attendees via a link that isn't added to your main booking page or saved in your Scheduling Links interface.
There are several reasons you might choose to personalize and share a custom link:
You might want to limit (or expand) the time range when someone can book
You might want to include another co-organizer for that instance only
You may want to only share times or add some text to make the experience \"friendlier\" for your attendees
You may want to customize the link and title to personalize the meeting
You may not want to share your main Scheduling Link for privacy reasons
By personalizing your links and/or sharing times, you can ensure that your attendees get a really tailored, customized booking experience.
You can personalize and share times from any existing link, including Team Links that you are listed as a co-organizer on. Simply click the ... from any Scheduling Link card and select Personalize & share.
This will open up the form for personalizing your link and sharing times:
From here, you can select Personalize to customize the scheduling link to the needs of your meeting:
Here's a short rundown of the fields you can edit and access in the Personalize link form shown above:
Invitee email: enter in the email of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page.
Invitee name: enter in the name of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page.
Booking page title: customize the title of the booking page that will show when the attendee visits the page.
Meeting title: customize the title of meetings that will be created from the custom link.
Organizers / Hours: add or remove other organizers to check availability from and invite to the meeting, as well as set their and your hours.
Priority: select the priority of the link to open up more or less availability based on your priorities set in Reclaim.
Durations: add or remove durations and change which duration to show by default.
Earliest time: set how soon attendees can book meetings.
Latest time: set how far out attendees can book meetings.
Buffers: choose whether you want to have Travel and Decompression Time enabled; this impacts the availability shown on the link.
URL: customize the URL for the one-off link.
Locations: set one or more locations for the booking page that your attendees can choose from.
Reminder: choose whether or not to send a reminder email ahead of the meeting start time, and customize the reminder text.
Once you've customized everything you want in your one-off link, you can select Copy link to preview it, and you can also edit it from that URL. Edits made to one-off links will never apply to the original scheduling link, so feel free to edit one-off links as much as you want.
Note: make sure to save the URL if you plan to edit this custom one-off link later, as it won't appear in your list of Scheduling Links. You can still edit and use the link by accessing it from its URL as a logged-in user for up to 30 days from creation, after which it will expire and no longer work.
Sometimes you may want to share a link directly with someone, and sometimes you may want to just share a few times so that you can guide attendees to pick a particular time, or so that you don't come off as \"rude\" for sending just a link.
For any existing or one-off link, you can share times from up to 5 different dates and paste it into email, chat, or any other forum.
To do this, start by selecting the Personalize & share option under the ... on any Scheduling Link. You will see this window appear:
From here, select the dates that you want to share times from. You can always deselect dates or select new ones until you find the right ones for your meeting:
Then, you can select the times you want to share with someone by simply clicking on them under each date:
Once you're happy with the times you've selected, click Preview to be taken to the last step, where you can choose how you'd like to share your times:
The Copy as option allows you to decide how you'd like to share the times:
Buttons: times are shown as HTML buttons, which will render in most email clients and will show links if HTML buttons aren't supported. These links will take the attendee directly to the time in the booking page.
Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time.
Text: times are shown in plain text, which can be pasted anywhere.
Include links: if selected, each time will be hyperlinked to the booking page to make it easy for people to book.
Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time. Note: if you don't select Include links with this option selected, Reclaim will automatically collapse contiguous ranges as shown below.
You can also customize the template that is shown above to add your friendly text of choice. Reclaim will remember the last edit you made to the template, so you don't have to edit this every time if you usually use the same phrase when sharing your times. Click Edit in the top right corner of the preview area to change the template:
As shown above, you can use template variables to include things like the default duration of the meeting, a link to the booking page, the times you're sharing, as well as the timezone you want the times to be in. Once you're ready, select Copy times and you can then paste these anywhere you want:
You can also access this experience directly from Google Calendar or Gmail with the free Reclaim add-on. Learn more about using Scheduling Links with the Google Workspace add-on here.
You can also access this experience directly from Raycast with the free Reclaim Raycast extension.
","show_preview":true,"thumbnail":null,"shortcut":[],"shortcut_mac":[],"shortcut_win":[],"hotkey_mac":"","hotkey_win":"","explanation":"You might run into instances where you want to adjust specific meeting details without creating a whole new Scheduling Link, or share times manually to let someone know when you're available to meet. \nBy personalizing and sharing times from your links, you can create a customized experience for your attendees via a link that isn't added to your main booking page or saved in your Scheduling Links interface. \nWhy send a personalized one-off link? There are several reasons you might choose to personalize and share a custom link: You might want to limit (or expand) the time range when someone can book You might want to include another co-organizer for that instance only You may want to only share times or add some text to make the experience \"friendlier\" for your attendees You may want to customize the link and title to personalize the meeting You may not want to share your main Scheduling Link for privacy reasons By personalizing your links and/or sharing times, you can ensure that your attendees get a really tailored, customized booking experience. \nHow to start personalizing your links You can personalize and share times from any existing link, including Team Links that you are listed as a co-organizer on. Simply click the ... from any Scheduling Link card and select Personalize & share . \n \nThis will open up the form for personalizing your link and sharing times: \n \nFrom here, you can select Personalize to customize the scheduling link to the needs of your meeting: \n \nHere's a short rundown of the fields you can edit and access in the Personalize link form shown above: \nDetails Invitee email: enter in the email of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page. Invitee name: enter in the name of the person you're inviting to a meeting so that it's prefilled for them when they visit the booking page. Booking page title: customize the title of the booking page that will show when the attendee visits the page. Meeting title: customize the title of meetings that will be created from the custom link. Organizers / Hours: add or remove other organizers to check availability from and invite to the meeting, as well as set their and your hours. Scheduling Priority: select the priority of the link to open up more or less availability based on your priorities set in Reclaim. Durations: add or remove durations and change which duration to show by default. Earliest time: set how soon attendees can book meetings. Latest time: set how far out attendees can book meetings. Buffers: choose whether you want to have Travel and Decompression Time enabled; this impacts the availability shown on the link. Link options URL: customize the URL for the one-off link. Locations: set one or more locations for the booking page that your attendees can choose from. Reminder: choose whether or not to send a reminder email ahead of the meeting start time, and customize the reminder text. Once you've customized everything you want in your one-off link, you can select Copy link to preview it, and you can also edit it from that URL. Edits made to one-off links will never apply to the original scheduling link, so feel free to edit one-off links as much as you want. \nNote: make sure to save the URL if you plan to edit this custom one-off link later, as it won't appear in your list of Scheduling Links. You can still edit and use the link by accessing it from its URL as a logged-in user for up to 30 days from creation, after which it will expire and no longer work. \nSharing times from Scheduling Links Sometimes you may want to share a link directly with someone, and sometimes you may want to just share a few times so that you can guide attendees to pick a particular time, or so that you don't come off as \"rude\" for sending just a link. \nFor any existing or one-off link, you can share times from up to 5 different dates and paste it into email, chat, or any other forum. \nTo do this, start by selecting the Personalize & share option under the ... on any Scheduling Link. You will see this window appear: \n \nFrom here, select the dates that you want to share times from. You can always deselect dates or select new ones until you find the right ones for your meeting: \n \nThen, you can select the times you want to share with someone by simply clicking on them under each date: \n \nOnce you're happy with the times you've selected, click Preview to be taken to the last step, where you can choose how you'd like to share your times: \n \nThe Copy as option allows you to decide how you'd like to share the times: Buttons: times are shown as HTML buttons, which will render in most email clients and will show links if HTML buttons aren't supported. These links will take the attendee directly to the time in the booking page. Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time. Text: times are shown in plain text, which can be pasted anywhere. Include links: if selected, each time will be hyperlinked to the booking page to make it easy for people to book. Show ranges: if selected, the time range for the booking slot will be shown instead of just the start time. Note: if you don't select Include links with this option selected, Reclaim will automatically collapse contiguous ranges as shown below. \nYou can also customize the template that is shown above to add your friendly text of choice. Reclaim will remember the last edit you made to the template, so you don't have to edit this every time if you usually use the same phrase when sharing your times. Click Edit in the top right corner of the preview area to change the template: \n \nAs shown above, you can use template variables to include things like the default duration of the meeting, a link to the booking page, the times you're sharing, as well as the timezone you want the times to be in. Once you're ready, select Copy times and you can then paste these anywhere you want: \n \nPersonalize and share from Google Calendar and Gmail You can also access this experience directly from Google Calendar or Gmail with the free Reclaim add-on. Learn more about using Scheduling Links with the Google Workspace add-on here. \nPersonalize and share from Raycast You can also access this experience directly from Raycast with the free Reclaim Raycast extension.","heading":"","is_live":true,"id":155224,"category":621,"sort_key":null,"icon":null,"icon_color":null,"image_color":null,"image":null,"celebrate":null,"recommend_sort_key":null,"third_party_id":"7920574","third_party_source":"intercom","integration":{"id":722,"helphub_view_article_button_hidden":false,"audience":{"type":"all_users"}},"training_only":false,"next_steps":[],"show_in_spotlight_search":false,"show_in_helphub_search":true,"copilot_suggest":false,"copilot_cta_label":"","copilot_description":"","copilot_use_verbatim":false,"labels":null,"organization":""},{"archived":false,"text":"Auto-rescheduling settings for Tasks and Habits","arguments":{},"template":{"type":"helpdoc","value":"https://help.reclaim.ai/en/articles/6937489-auto-rescheduling-settings-for-tasks-and-habits","operation":"blank","commandType":"independent","doc_metadata":{}},"tags":[],"availability_rules":[],"availability_expression":{"type":"LITERAL","value":true},"audience":{"type":"all_users"},"recommend_expression":{"type":"LITERAL","value":false},"always_recommend":false,"recommend_rules":[],"confirm":"","detail":null,"content":"By default, Reclaim will assume that you've begun working on a Habit or Task event when it's scheduled. However, some people prefer to only have Habits and Tasks start when they manually start working on them, or to reopen Tasks automatically if they haven't confirmed that they've finished work on them.
This help doc will explain how to fine-tune your settings so that you can fit Reclaim's workflow for Tasks and Habits to your liking.
In your Reclaim Settings, you can opt to decide whether you want Tasks and Habits to start when they're scheduled (default) or whether you want to start them manually by using the Start action:
If you select Start Habits & Tasks when scheduled, then Reclaim will automatically start burning down time on a Habit or Task event when it's scheduled and mark it complete once the event is over. You can still reschedule it by deleting the event from the calendar or using the Reschedule action, but you will have to do so manually.
If you select Start Habits & Tasks manually, Reclaim will consider a Task or Habit event as not started throughout its duration until you manually hit Start. So for example, if an event is scheduled for a Habit from 1pm to 2pm, and at 1:30pm you hit Start, it will move the start time for the event to 1:30pm. If you do not hit Start, then once the event ends it will reschedule automatically to the next best time later in the day.
We originally built Reclaim with the intention of assuming Task and Habit work has begun once it's scheduled. But we recognize that some people have different workflows, and it's not always possible to keep an eye on your schedule throughout the day, which can make it easy to lose track of the stuff you didn't get done.
If you prefer to deal with rescheduling and \"correcting the record\" for Tasks and Habits after the fact – e.g., rescheduling a Task event that's in the past that you didn't do – then we recommend sticking with the default option. If you prefer to always have a \"true\" record of what you've done in the past by manually controlling when Habits and Tasks start, switch to the manual option.
Reclaim gives you options for how you want to resolve Tasks that are in the ‘Done scheduling’ state. You can learn more about how Reclaim organizes Tasks in the Task Filters help doc.
Set Tasks that are done scheduling to automatically reopen (reschedules the original time back onto your calendar) or close (mark as done) after a fixed number of days.
Note: if you have chosen to use the \"Start Habits & Tasks manually\" option, you will not see these settings.
By default, Tasks that are done scheduling are considered ‘open’ until you either manually add more time to the Task, or mark it as done. In other words — Reclaim has finished scheduling the time you said you needed to complete it, but is waiting for you to confirm if it got done or not.
For a more automated workflow, you can also set Tasks that are done scheduling to auto-reopen or auto-close, after a fixed number of days. You can access this via your Settings.
Set your preferences for what you want Reclaim to do with Tasks that are done scheduling:
You can manually add time to a Task so that it gets back on the calendar, or manually mark it done.
If you don't do either, the Task remains in Done scheduling state.
Reclaim reopens Task after set amount of days in Done scheduling state, and automatically reschedules the entire original Task time back onto your calendar.
For example: if a 3hr Task is done scheduling, but you don’t mark it as done in your set waiting period – Reclaim will automatically reopen the Task and block a new 3hrs for the event back onto your calendar.
Reclaim closes Task after set amount of days in Done scheduling state, and automatically marks it as done.
If you select an automated setting – specify how many days you want Reclaim to wait before completing the action after Tasks are done scheduling.
Note: Automated settings will apply to both existing and future Tasks that are in the Done Scheduling state.
Calendar Sync and Connected Calendars are both powerful features that allow you to merge your availability via Reclaim. However, they serve a different set of use cases. Here's a bit more about how they work and why you'd use one over the other.
You should use Calendar Sync when you're trying to block events across calendars and prevent others from overbooking you when they view your calendar availability. Calendar Sync will actually create synced copies of events across calendars, and keep those copies up to date when things change.
For example, if someone uses the \"Find a Time\" feature in Google Calendar to find time with you on your work calendar, Calendar Sync can automatically keep your personal calendar events blocked on that calendar to prevent them from booking over personal events – even if they don't have access to your personal calendar or have it shared with them.
Calendar Sync is also super useful if you're managing multiple calendars across clients, side gigs, or other kinds of scenarios where you're dealing with calendars that don't talk to one another.
You should use Connected Calendars when you want Reclaim to consider events across multiple calendars (i.e., for scheduling Habits, Tasks, Smart 1:1s and other Reclaim-managed events) but you don't care about blocking events across calendars for the purposes of others booking time with you outside of Reclaim.
For example, you might select your personal calendar as a Connected Calendar so your Tasks and Habits get booked around both your work and personal time, but that won't stop folks from creating events on your work calendar during an event on your personal calendar, unless you also sync those events to your work calendar using Calendar Sync.
The short of it is this: if you care about being overbooked by others who try to find time with you directly via your calendar, use Calendar Sync. If you don't care about being overbooked, and you just want Reclaim to consider your availability across multiple schedules, use Connected Calendars.
","show_preview":true,"thumbnail":null,"shortcut":[],"shortcut_mac":[],"shortcut_win":[],"hotkey_mac":"","hotkey_win":"","explanation":"Calendar Sync and Connected Calendars are both powerful features that allow you to merge your availability via Reclaim. However, they serve a different set of use cases. Here's a bit more about how they work and why you'd use one over the other. \nWhen to use Calendar Sync You should use Calendar Sync when you're trying to block events across calendars and prevent others from overbooking you when they view your calendar availability. Calendar Sync will actually create synced copies of events across calendars, and keep those copies up to date when things change. \n For example, if someone uses the \"Find a Time\" feature in Google Calendar to find time with you on your work calendar, Calendar Sync can automatically keep your personal calendar events blocked on that calendar to prevent them from booking over personal events – even if they don't have access to your personal calendar or have it shared with them. \nCalendar Sync is also super useful if you're managing multiple calendars across clients, side gigs, or other kinds of scenarios where you're dealing with calendars that don't talk to one another. \nWhen to use Connected Calendars You should use Connected Calendars when you want Reclaim to consider events across multiple calendars (i.e., for scheduling Habits, Tasks, Smart 1:1s and other Reclaim-managed events) but you don't care about blocking events across calendars for the purposes of others booking time with you outside of Reclaim. \nFor example, you might select your personal calendar as a Connected Calendar so your Tasks and Habits get booked around both your work and personal time, but that won't stop folks from creating events on your work calendar during an event on your personal calendar, unless you also sync those events to your work calendar using Calendar Sync. \nThe short of it is this: if you care about being overbooked by others who try to find time with you directly via your calendar, use Calendar Sync. If you don't care about being overbooked, and you just want Reclaim to consider your availability across multiple schedules, use Connected Calendars.","heading":"","is_live":true,"id":155258,"category":621,"sort_key":null,"icon":null,"icon_color":null,"image_color":null,"image":null,"celebrate":null,"recommend_sort_key":null,"third_party_id":"6516309","third_party_source":"intercom","integration":{"id":722,"helphub_view_article_button_hidden":false,"audience":{"type":"all_users"}},"training_only":false,"next_steps":[],"show_in_spotlight_search":false,"show_in_helphub_search":true,"copilot_suggest":false,"copilot_cta_label":"","copilot_description":"","copilot_use_verbatim":false,"labels":null,"organization":""},{"archived":false,"text":"Connect a shared calendar to Reclaim","arguments":{},"template":{"type":"helpdoc","value":"https://help.reclaim.ai/en/articles/3640324-connect-a-shared-calendar-to-reclaim","operation":"blank","commandType":"independent","doc_metadata":{}},"tags":[],"availability_rules":[],"availability_expression":{"type":"LITERAL","value":true},"audience":{"type":"all_users"},"recommend_expression":{"type":"LITERAL","value":false},"always_recommend":false,"recommend_rules":[],"confirm":"","detail":null,"content":"Currently Reclaim only has full support for Google Calendar and Outlook Calendar.
However, you can import Apple iCloud, and other external calendars into Google or Outlook and then use the Calendar Sync or Connected Calendar features ensure that Reclaim is aware of your events on those other calendars and schedules Habits, Tasks, and Smart Meetings around them.
🚨 Note: There are some known issues around significant delays between iCloud calendar and Google/Outlook Calendar. It can take hours or days in some cases for changes between Google/Outlook Calendar and iCloud calendars to fully synchronize. Reclaim unfortunately has no control over these issues. 🚨
Make sure the calendar you want to connect is shared with your Google or Outlook account that you are using to for Reclaim.
Here are resources to share common calendars with your Google Calendar:
And here is a guide on how to share an iCloud calendar with your Outlook account:
Once you've connected your shared calendar, you can make Reclaim aware of it in two different ways:
You can have the source events copied to the primary calendar of your main account in Reclaim using Calendar Sync with your shared calendar.
You can simply make Reclaim aware of this new imported calendar by identifying it as a Connected Calendar.